2011


Use Excel DATE function to determine day, weekday & weekend.
This video tutorial also provides information to use Excel Color Option (Conditional Formatting) for Specific Text, Cell, Value or Number etc. Excel Color Option is very useful to identify cell from other cells based on cell value.

First view VIDEO TUTORIAL


Important two issues:-
1st- Day Column (as per video) Format Cell --> Number --> Custom --> put DDDD in the TEXT BOX
2nd- Weekday or Weekend Column (as per video)
where return number is given as an integer, rand from 1 (Sunday) to 7 (Saturday), by default)
formula mentioned under
=IF(OR(WEEKDAY(A5)=7,WEEKDAY(A5)=1),"WEEKEND","WEEKDAY")


Before Create LEDGER, Check Master Configuration (Account) & configure it (if require)
Press "F12" on the "Gateway of Tally" screen
Select "Accts/Inventory Info."


Allow Aliases along with Names :-
by default, it's value Yes. Keep it Yes. This option allows you to give Aliases Name of Group/Ledger etc
Allow Language Aliases along with Names:-
by default, it's NO. This option allows you to use 2nd name of Group/Ledger in different language. It's generally not needed for common use, if require-please YES it.
Allow Advances entries in Master:-
by default, it's YES. It allow you to enjoy different feature at the time of creation Group/Ledger. Keep it YES for better result.
Use addresses for Ledger Account:- by default, it's Yes. It allows you to put address for the Debtor, Creator or other Parties Address. Keep it YES for better result, otherwise NO it.
Use Contact Details:-
by default, it's NO. It allows you to put address for the Debtor, Creator or other Parties Address. Keep it YES for better result, otherwise NO it.
Add Notes for Ledger Accounts:- by default, it's NO. If you want to keep more information for ledger, keep it YES, otherwise NO.

To create LEDGER:-


(There are two default ledgers i.e. CASH A/c & Profit & Loss A/c. No need to create)
Launch Tally software --> Company (in case of multiple companies) --> Gateway of Tally --> Accounts Info. (Press Enter) --> Select Ledger & Press Enter --> Select Create & Press Enter --> follow under mentioned picture:

Name:- Put name of the account. Tally does not support duplicate name.

Alias Name:- Put alias name, if any. It's optional field.

Under:- It's very important factor because it indicate the Ledger character. Each account must be classified under an appropriate Group. Example, Machinery A/c under Fixed Assets, not under Direct Expense. Wages A/c under Direct Expense, not under Fixed Assets. (If Group is not ready, place pointer on UNDER tab & press ALT+C to create New Group)

Maintain balance Bill by Bill:- If you need Bill by Bill balance, then PRESS F11 KEY on GATEWAY of TALLY screen & select "ACCOUNTING FEATURES" & then put "Y" (YES) on BILL WISE DETAILS = YES
& NON TRADING ACCOUNT ALSO = YES


Inventory Values are affected:- Some accounts affect to the Inventory Values. If ledger account affect inventory value, so choose option suffices "Y" i.e. "YES". Otherwise keep it suffices "N" i.e. "NO"

Opening Balance & Dr/Cr:- Put opening balance of accounts. Mainly assets & liabilities have opening balance. After putting balance, choose suffices "D" i.e. "Dr Balance" or suffices "C" i.e. "Cr Balance". Normally Assets have "Dr" balance & Liabilities have "Cr" balance.

Accepts Yes/No :- Press suffices "Y" i.e. "Yes" or "N" i.e. No


To Display LEDGER:-

You can view any LEDGER account by selecting DISPLAY option.
Launch Tally software --> Company (in case of multiple companies) --> Gateway of Tally --> Accounts Info. (Press Enter) --> Select Ledger & Press Enter --> Select DISPLY & Press Enter

To Alter LEDGER:-

You can change/alter/modify any LEDGER account by selecting ALTER option.
Launch Tally software --> Company (in case of multiple companies) --> Gateway of Tally --> Accounts Info. (Press Enter) --> Select Ledger & Press Enter --> Select ALTER & Press Enter
Modify your LEDGER as per your requirement

To Alter LEDGER:-

You can delete any ledger by following way
Launch Tally software --> Company (in case of multiple company) --> Gateway of Tally --> Accounts Info. (Press Enter) --> Select Ledger & Press Enter --> Select ALTER & Press Enter
--> then press "ALT+D"

To Create Online LEDGER:-

Say you are in voucher page & you need to create a Ledger. Just move pointer to the ledger place & press "ALT+C". This way you create online ledger from the voucher page.

National Savings Certificate (NSC)

Minimum Amount Investment = Rs 100
Maximum Amount Investment = No Limit
Maturity Period = 6 Years
Place of Deposite = Purchase from Head Post Office or other Authorised Post Office
Purchase Process = Invest Rs 100, Rs 500, Rs 1000, Rs 5000, Rs 10000.....................no max. limit
Payment Mode = Cash, Cheque, Pay Order, Demand Draft etc

Rates of Interest on NSC


Under mentioned interest based on investment Rs 100
YearAfter 28.2.2001 but
before 1.3.02
After 28.2.2002 but
before 1.3.03
After 28.2.2003
1st Year Rs 9.72Rs 9.20Rs 8.16
2nd Year Rs 10.67Rs 10.05Rs 8.83
3rd Year Rs 11.71Rs 10.97Rs 9.55
4th Year Rs 12.85Rs 11.98Rs 10.33
5th Year Rs 14.10Rs 13.09Rs 11.17
6th Year Rs 15.47Rs 14.29Rs 12.08
Total Rs 74.52 Rs 69.58 Rs 60.12


To Select Company
Open Tally 9.ERP Software --> Getway of Tally --> Press Alt+F3 --> Company Information --> Select the Company Name --> Ok

To Shut Company
Open Tally 9.ERP Software --> Getway of Tally --> Press Alt+F3 --> Company Information --> Select the Shut Company Name --> Ok

To Open Company
Open Tally 9.ERP Software --> Getway of Tally --> Press Alt+F3 --> Company Information --> Select the Open Company Name --> Ok

To Modify Company
Open Tally 9.ERP Software --> Getway of Tally --> Press Alt+F3 --> Company Information --> Alter --> Company Name

To Delete Company
Open Tally 9.ERP Software --> Getway of Tally --> Press Alt+F3 --> Company Information --> Alter --> Company Name want to Delete --> Ok


First download Tally 9.ERP latest version software & install it. Education version software free to download & use. After fully installed, please launch the Tally 9.ERP software.
After launch, you can notice this screen same like under mentioned picture. View It

Click Picture to Large View
Use Down Array Key to highlight the "WORK IN EDUCATION MODE" & press ENTER key on this menu. After this select "SILVER EDITION MODE" & press ENTER.

You notice screen like under mentioned picture. View It

Click Picture to Large View
Click on CREATE COMPANY menu & new screen open like under mentioned picture. View It

Now you need to fill up new company creation form with information. It's use for education, so use some information as example. Don't use any company information.

To go next menu, press "ENTER". To go previous menu, press "SHIFT+TAB"
Name :- Company name
Mailing Name :- Alies name (optional field) (can use same like name) & press ENTER
Address :- Put address as example
Statutory compliance for :- Choose COUNTRY (for quick search, press 1st letter of country name)
State :- Choose State (for quick search, press 1st letter of state name) & press ENTER
PIN Code :- put as example
Telephone No :- put as example
Mobile No :- put as example
Email :- put as example
Currency Symbol :- Type currency symbol i.e. Rs for India
Maintain :- Choose 1 option from 2 option. ACCOUNTS ONLY if no inventory record & ACCOUNTS WITH INVENTORY if both are recorded.
Financial Year from :- put year starting date like 1.4.2008
Books Beginning from :- use same date which is use for Financial Year

USE SECURITY CONTROL because its use for Education
USE basic Currency options

After give ENTER, ACCEPT YES or NO option show. Press "Y" to choose "YES"


After press "Y", all date are saved & you can see screes like under mentioned picture


Company successfully created.


Use Minimum, Maximum Function & Use Minimum & Maximum Function at a time.

Minimum Function:-
Excel Minimum Formula use to choose minimum value among multiples numbers. Suppose there are 10 number i.e. 59, 12, 75, 82, 05, 25, 89, 09, 93 & 100. If you want to get the minimum value among 10 numbers, use this formula in your excel cell.

Formula =MIN(cell rahge) i.e. =MIN(A2:A11) ans 5
OR USE =MIN(59,12,75,82,5,25,89,9,93,100) and 5


Maximum Function:-
Excel Minimum Formula use to choose maximum value among multiples numbers. Suppose there are 10 number i.e. 59, 12, 75, 82, 05, 25, 89, 09, 93 & 100. If you want to get the maximum value among 10 numbers, use this formula in your excel cell.

Formula MAX(cell rahge) i.e. =MAX(A2:A11) ans 100
OR USE MAX(59,12,75,82,5,25,89,9,93,100) and 100


Use Minimum & Maximum Function at a Time:-
When you want to insert some value within minimum & maximum value (or has lower & upper limit), you can use minimum & maximum function at a time.
Example :- I want to get excel to return a formula result only within specified minimum and maximum values. Assume between 50 to 100.

1st :- Put 75 in the A1 cell
2nd:- Then put =MIN(MAX(50,A2),100) in the call B1
3rd:- Put 200 in A1 cell, B2 cell shows maximum value 100. Put 25 in the A1 cell, B2 cell shows minimum value 50. Try more




Ms excel Salary calculator format helps you to calculate individuals salary. It also very helpfull to manage a Salary pay Slip. In a firm or small company where the number of employees are upto 500, there is always a need of a salary calculator which can calculate the salary of full month. It's totally Excel Logical Function (If Function) based application which reduce energy & time to calculate salary or prepare salary slip.

Example Salary Calculation & Use of IF Function

PART-1
To calculate salary 1st open Excel 2003 / 2007 file & create a simple database like this:-

Employee Code No = keep it same like in picture
Name = keep it same like in picture
Designation = keep it same like in picture
Basic Salary = keep it same like in picture

PART-2
Now calculate some ALLOWANCES based on assumption
House Rent Allowance (HRA) = If 10% of basic salary is higher than Rs 2000, than HRA will Rs 2000. If 10% of basic salary is lower than Rs 2000, then HRA will 10% of Basic Salary
Formula =IF(D2*10%>2000,2000,D2*10%)
write formula in E2 cell & drag formula to E21 cell,

Dearness Allownace (DA) = DA is 25% on Basic Salary
Formula =D2*25%
write formula in F2 cell & drag formula to F21 cell

Medical Allowance (MA) = Executives get MA Rs 1000, Officers get MA Rs 700 & Assistants get MA Rs 500
Formula =IF(C2="Excutives",1000,IF(C2="Officers",700,500))
write formula in G2 cell & drag formula to G21 cell

PART-3

Gross Salary = Total of Basic + HRA + DA + MA
Formula =SUM(D2:G2)
write formula in H2 cell & drag formula to H21 cell

Professional Tax = Upto 5000 = 0, upto 1000 = 60, upto 15000 = 100 & over 15000 = 150
Formula =IF(H2<=5000,0,IF(H2<=10000,60,IF(H2<=15000,110,150)))
write formula in I2 cell & drag formula to I21 cell

Salary Paid Per Month = Gross Salary - Professional Tax
Formula =H2-I2
write formula in J2 cell & drag formula to J21 cell

Annual Salary = Salary Paid Per Month * 12
Formula =J2*12
write formula in K2 cell & drag formula to K21 cell

Income Tax = Upto 100000 = 0, then 50000 = 10%, then 100000 = 20%, over 250000 = 30%
Formula =IF(K2<=100000,0,IF(K2<=150000,(J2-100000)*10%,IF(K2<=250000,(K2-150000)*20%+5000,(K2-250000)*30%+25000)))
write formula in L2 cell & drag formula to L21 cell

Net Salary Payable = Annual salary - income tax
Formula =M2-M2


There is going to be some really big changes in Taxation laws if “Direct Tax Code” comes in place of Income Tax Act 1961. It is expected to pass this bill in monsoon session of 2010 and Direct Tax Code is expected to enforce from 1st April, 2011. It eliminates the old Income Tax Laws & new tax law comes in force. But some problem, It is not enforced from 1st April, 2011. It may be enforced from 1st April, 2012.
Finance Minister Mr. Pranab Mukherjee explains that the aim is to eliminate distortions in the tax structure, introduce moderate levels of taxation, expand the tax base, improve tax compliance, and simplify the language and lower tax litigations.
New features are:-
Single Code for direct taxes
Use of simple language
Reducing the scope for litigation
Flexibility
Ensure that the law can be reflected in a Form
Consolidation of provisions
Elimination of regulatory functions
Providing stability

DTC Highlights, Summary, Changes & Tax Rates :-
  • Old Direct Tax Act (covering Income Tax, TDS, FBT & Wealth Tax) are abolished and single code of tax come in place, named Direct Tax Code
  • Concept of Assessment Year and Previous Year is abolished. Only “Financial Year” taken into account.
  • In case of Residential Status, “Resident but not Ordinary Resident” status is abolished. Only “Non Resident” & “Resident of India” exits.
  • Old Act: - Person means who pay tax and/or who is liable to pay tax. New Act: - Person means who fill tax return and/or whom the amount is refundable.
  • No changes in the system of Advance Tax, Self Assessment Tax and TDS.
  • Government assesses is covered in Direct Tax Code. Even though they are not liable for Income Tax / Wealth Tax
TAX RATES
IncomeTax Slub
to INR 200,000 (for senior citizens 250,000)NIL
Between INR 200,000 to 500,00010%
Between INR 500,000 to 1,000,00020%
Between INR 500,000 to 1,000,00020%

  1. Women could cease to enjoy income-tax exemptions over and above men get.
  2. Men and women are treated same now
  3. Only senior citizens will get extra relief with tax exemption up to income of Rs.2.5 lakhs.
  4. Corporate tax rate 30% (no surcharge or cess)
Change in Deductions from Salaries:
  • Tax exemption on Education loan is continuing.
  • Tax exemption on LTA (leave travel allowance) is abolished.
  • Medical reimbursement: Max limit for medical reimbursements has been increased to 50,000 per year from current 15,000 limits.
  • DTC removes most of the categories of exempted income. Unit Linked Insurance Plans (ULIPs), Equity Mutual Funds (ELSS), Term deposits, NSC (National Savings certificates), Long Term Infrastructures Bonds, House Loan principal repayment, stamp duty and registration fees on purchase of house property will lose tax benefits.
  • Deductions are allowed for Voluntary retirement, Gratuity on retirement and pension received.
  • Also deduction is allowed for PF as tax incentives.
  • Allowed are only, PT, Transport Allowance (limit prescribed) and special allowances given exclusively to meet duties (to the extent actually incurred).
  • Tax saving based investment limit remains 100,000 but another 50,000 has been added just for pure life insurance (Sum insured is at least 20 times the premium paid) , health insurance, mediclaim policies and tuition fees of children. But the one lakh investment can now only be done in provident fund, superannuation fund, gratuity fund and new pension fund.
  • Available: - Investments through PFRDA approved agencies (Max of 3 Lakhs), Payment of tuition fees, Medical treatment, Health insurance, Donations, Interest on loan taken for higher education, Maintenance of a disabled dependant, Interest income on Govt bonds
  • No tax deduction on interest payable to banking firms and insurers
House Property:
  • Deductions for Rent and Maintenance would be reduced from 30% to 20% of the Gross Rent. Also all interest paid on house loan for a rented house is deductible from rent.
  • Before DTC, if you own more than one property, there was provision for taxing notional rent even if the second house was not put to rent. But, under the Direct Tax Code 2010, such a concept has been abolished.
  • No deduction for Housing loan repayment of Self-Occupying property. This includes interest as well as part of principal.
  • Only Let out properties are considered and the Gross rent and specified deductions are taken with simple calculations.
  • Exemption will remain same as 1.5 lakhs per year for interest on housing loan for self-occupied property.
Surcharge and education cess are abolished.

Wealth Tax
  • the proposed Tax Code has sought to make major changes in wealth tax calculations and rates.
  • The threshold limit for wealth tax will be raised to Rs 50 core from the present Rs 30 lakh and the tax rate was reduced from 1 per cent to 0.25 per cent.

Residential Status:-
  • In case of Residential Status, “Resident but not Ordinary Resident” status is abolished. Only “Non Resident” & “Resident of India” exits.
  • Assess liable to pay tax on foreign income if he in India just 60 days. In the old act the time is 180 days.
Capital Gain:-
  • Only half of Short-term capital gains will be taxed. E.g. if you gains 50,000, add 25,000 to your taxable income.
  • For sale within one year, gain is to be added to taxable salary.
  • For long term gain (after one year of purchase), instead of flat rate of 20% of gain after indexation benefit, new concept has been introduced. Now gain after indexation will be added to taxable income and taxed at per the tax slab.
  • Base date for cost of acquisition has been changed to 1st April, 2000 instead of earlier 1st April, 1981.
  • The long-term capital gains exemption on listed equities stays along with STT
On the MAT (minimum alternative tax)
  • The Tax Code has also proposed changes in the calculation of minimum alternate tax (MAT) payable by corporate. MAT will now be levied at 2 per cent of the value of gross assets of a firm in case of all companies except for banks which will pay tax at 0.25 per cent. This shift in MAT from book profits to gross assets is aimed at encouraging optimal utilization and increased efficiency of assets.
  • MAT to be levied on gross assets as against book profits now
  • MAT to be 0.25% for banking and 2% for others
  • MAT carry forward to be disallowed




If you want to appear multiple lines or lines break in one Excel Cell, You can use excel Wrap Text or Lines Break option.

For Lines Break:-
First type some words in one cell then press Alt+Enter to start a new line in same cell.

For Wrap Text :-
1) In under mentioned picture, Basic Salary can't view properly. Now you can use Wrap Text freature to rearrenge this text.

2) Right Click on Basic Salary cell & click on Format Cell tab

3) Click on "ALIGNMENT" and then click on "WARP TEXT" menu.

4) You can view the differnce. Now you should try for Yearly Salary text.




Enter = Complete Cell Entry & Jump to next cell
Exc = Cancel cell entry

F2
SHIFT + F2 ---------- Edit a cell comment
F2 --------------- Edit the active cell
ALT + F2 --------------- Save As command
ALT + SHIFT + F2 -------- Save command

F4
F4 or Ctrl+Y ------------ Repeat last action
Shift + F4 --------------- Repeat list find (find next)
Ctrl + F4 ---------------- Close the window
Alt + F4 ----------------- Exit
F4 -------------------- insert doller sign in the formula bar (when calculate)

F5
F5 -------------------- Go to a specific cell. For example, C6.

F6
F6 --------------------- Move to the next pane
SHIFT + F6 -------------- Move to the previous pane
CTRL + F6 --------------- Move to the next workbook window
CTRL + SHIFT + F6 -------- Move to the previous workbook window

F7
F7 --------------------- Spelling check of selected text or documents
CTRL + F7 -----------------Move the window

F8
F8 --------------------- Extend a selection
SHIFT + F8 ----------------Add to the selection
CTRL + F8 ----------------- Resize the window
ALT + F8 ----------------- Display the Macro dialog box

F9
F9 --------------------- Calculate all sheets in all open workbooks
SHIFT + F9 -------------- Calculate the active workbook
CTRL + F9 --------------- Minimise the active workbook

F10
No important task

F11
F11 -------------------- Create a chart
Shift + F11 --------------- Insert new workbook
Alt + F11 -------------------- Display visual Basic Editor

F12
F12 --------------------- Save As command
Shift + F12 ---------------- Save command
Alt + F12 ------------------ Open command
Ctrl + Shift + F12 ------------ Print Command

CTRL
Ctrl + A ---------------------- Select all contents of the worksheet.
Ctrl + B -----------------------Bold highlighted selection
Ctrl + I ------------------------Italic highlighted selection.
Ctrl + K------------------------Insert link.
Ctrl + U------------------------Underline highlighted selection.
Ctrl + 5 ------------------------Strikethrough highlighted selection.
Ctrl + P------------------------Bring up the print dialog box to begin printing.
Ctrl + 7 ------------------------Show & hide standard toolbar
Ctrl + 9 ------------------------Hide rows
Ctrl + Shift + ( -----------------Unhind rows
Ctrl + 0 ----------------------- Hide columns
Ctrl + Shift + ) -----------------Unhind columns
Ctrl + Z ------------------------Undo last action
Ctrl + F9-----------------------Minimize current window.
Ctrl + F10----------------------Maximize currently selected window.
Ctrl + F6-----------------------Switch between open workbooks / windows.
Ctrl + Page up----------------- Move between Excel work sheets in the same Excel document.
Ctrl + Page down -------------- Move between Excel work sheets in the same Excel document.
Ctrl + Tab ----------------- Move between Two or more open Excel files.
Ctrl + ' ----------------- Insert the value of the above cell into cell currently selected.
Ctrl + Shift + ! ------------- Format number in comma format.
Ctrl + Shift + $ ------------- Format number in currency format.
Ctrl + Shift + # ------------- Format number in date format.
Ctrl + Shift + % ------------- Format number in percentage format.
Ctrl + Shift + ^ ------------ Format number in scientific format.
Ctrl + Shift + @ ------------- Format number in time format.
Ctrl + Arrow key ------------ Move to next section of text.
Ctrl + Space ------------- Select entire column
Shift + Space -------------- Select entire row
Ctrl + _ ------------- Delete the selection
Ctrl + Shift + +(plus) -------- Insert blank cell

ALT
Alt + = -------------------- Create a formula to sum all of the above cells

More Shortcut Key :- View Pivot Table Shortcut Key in Pivot Table Menu





Excel 2007 comes with more powerful and flexible technique you can use to process your worksheet data. In Excel 2007 version, You could always create larger data collections across multiple worksheets. Excel 2007 version is more user friendly interface than Excel 2003. There are many differences between Excel 2007 to Excel 2003. These differences show as a table form :-
TopicExcel 2003Excel 2007
Columns in a worksheet25616384
Rows in a worksheet655361048576
No of fields displayed in the Pivot Table Field List25516384
Maximum Length (character) of a formula10248192
Color allowed in a workbook564.3 billion
No of characters displayed in a cell102432768
No of characters displayed in an Autofilter List102432768
No of columns allowed in a Pivot Table25516384
ManubarCharacter BasedCharacter plus Icon Based
FileformatXLS(XML Based)XLSX, XLSM, XLTX, XLTM & XLAM

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